The Booking System
for Online Classes

Bookwhen is a virtual class booking system that enables online teaching and scheduling.

The number of people accustomed to using videoconferencing tools has increased dramatically, and with it, so too have online classes.

They’ve become so popular that many teachers and coaches have begun sharing their expertise online. You, too, can reach a wider audience and share your knowledge and passion with anyone, anywhere in the world.

One of the benefits is convenience, not just for students but also for teachers. Gone are the days of commuting and tidying up after a class.

Making it easier to book and pay online has turned online classes into an impulse purchase. You can lower the barrier even further by offering free taster sessions or discount codes.

Empower students to choose the time and date that best works for them. If they can no longer make it, they can cancel or transfer the booking. You can adjust how soon before the class they still qualify for a refund.

If a class fills up, they can join a waiting list, which is helpful if you want to gauge interest and create another session. Also, if someone cancels, their place is automatically offered to those on the waiting list.

Bookwhen sends email reminders before the event to reduce the number of no-shows. For live classes, we recommend Zoom for its quality and features. Our Zoom integration takes only a few minutes to set up, links are then automatically generated and securely sent to confirmed bookers automatically. Allowing you to start your class either from Bookwhen or Zoom with ease.

You can also offer pre-recorded classes hosted on YouTube or Vimeo. These can be streamed at a specific time or made available on demand. Your securely embedded content will only be accessible to people who have booked.

Consider selling packages of multiple classes with a class pass. These are usually offered at a discounted price, but it helps your business stabilise revenue and fill more spaces. You can also sell an entire course with sessions on different dates in a single booking.

An online booking system helps you cut down on admin and customer support. It’s also easy to reconcile payments when they are all in one place. We recommend using Stripe for its ease of use, reliability, and lower payment processing fees.

Create a free booking page and start taking bookings in minutes. Sign up today!